Effective: 04/01/2021
The Ethiopian Orthodox Tewahedo Medical Association (“Association”) is committed to the lawful and transparent collection and use of data you provide to us through your interaction with our websites [1] (the “Sites”). This Privacy Policy (the “Policy”) explains what information we collect and why we collect it, how we use that information, and your options for controlling and updating your information.
By using our Sites, you agree to be legally bound by this Policy and the Terms of Use. If you do not agree to this Policy or cannot form a legally binding contract, you may not use the Sites.
Note that the collection and use of personally identifying information regarding our donors is additionally governed by our Donor Privacy Policy.
If at any time you have questions about this Policy, please let us know by contacting us at info@eotma.org.
Information Collected
We collect two types of information from you: (1) personally identifying information (PII) voluntarily provided by you (“PII”), and (2) non-identifying data about your use of our Sites (“General Information”).
PII
We collect PII when you voluntarily provide it to us by, for example, signing up for an email distribution list, registering for an account, filling out a job application, or purchasing merchandise on one of our Sites.
PII may include, but is not limited to, your name, mailing address, email address, phone number, credit or debit card information, bank information, job application information, resumes and cover letters.
It is your choice to provide PII. You do not need to disclose more PII than is requested.
You should not provide PII about others unless you are expressly authorized to do so.
We may receive PII about you from other sources, including your company/organization, professional references, publicly-available sources, third-party analytics providers, and other third parties. For example, we may receive your PII if: someone at your company/organization designates you as a contact person for that company/organization or includes information about you in proposal documents; another visitor includes it in any feedback, comments, photos, videos, or other information submitted via online portals, electronic forms, surveys, or interactive portions of our Sites; or one of our employees or service providers or a third party acting on apparent authority provides it to us when registering you to access our facilities or our Sites, apply for a job, or participate in one of our events.
General Information
The Association automatically collects General Information about which of our Sites you visit and how you navigate them using tracking technologies, including small text files called “cookies” and electronic images known as “web beacons.”
The information collected via cookies, web beacons, and other tracking technologies is anonymous and not personally identifiable.
General Information may include, without limitation, your:
Session date and time
Internet Protocol (IP) address
Internet Service Provider (ISP)
Location
Language
Browser, operating system and device types
Source or referral sites; and
Browsing behavior, including pages visited, hyperlinks clicked, session times and search requests.
Cookies allow the Association to measure activity on the Sites and to improve your user experience by, for example, remembering your passwords and viewing preferences and allowing you to visit any member-only parts of the Sites without re-registering. If you do not want us to collect information using cookies, you can disable this function in your browser. If you block cookies from us, however, you may not be able to see personalized content and our website may not function optimally.
Web beacons allow the Association to monitor activity on the Sites to provide personalized services and advertising content to our viewers.
Use and Disclosure of Information
PII
The Association will use your PII for the purposes for which it was collected, and for the limited purposes set forth below.
The Association will not share your PII with any third parties, unless it is necessary:
To support the Association’s mission. Specifically, we may share your information with our employees, agents, subsidiaries and affiliated entities, and certain third parties, such as contractors and service providers that need access to such information to carry out work on our behalf, including to:
respond to your requests,
process donations or merchandise orders,
send newsletters, surveys, notices or content, and
administer, enhance and troubleshoot the Sites;
To comply with the Association’s donor disclosure obligations, as set forth in the Association’s Donor Privacy Policy;
To change website hosts or when our host transfers business assets (as described below); and
To comply with the law and regulations, court orders, subpoenas or other legal demands.
The Association will not sell, rent, or exchange your PII, unless you give the Association specific permission to do so.
General Information
The Association will aggregate and analyze General Information and use it for operational and administrative purposes, including to identify our Site visitors’ levels and areas of interest in our content, and to improve the Sites. We may also share aggregated or anonymized General Information that does not directly identify you with third parties.
Your Right to Control Your Personally Identifying Information
If you want to give the Association permission to sell, rent, or exchange your PII, you may opt-in by emailing us at info@eotma.org, or mailing us a letter addressed to Ethiopian Orthodox Tewahedo Medical Association, Please Add the associations physical address here.
If, at any time, you wish to opt-out or to change or remove PII previously provided to us, please email us at info@eotma.org, or mail us a letter addressed to Ethiopian Orthodox Tewahedo Medical Association, 1511 Bankbury Way, Chesapeake, VA 23322.
If you signed up for, but no longer wish to receive, Association emails, you may remove yourself from our distribution lists by clicking the “unsubscribe” link that is at the bottom of every email from the Association, emailing us at info@eotma.org, or mail us a letter addressed to Ethiopian Orthodox Tewahedo Medical Association, 1511 Bankbury Way, Chesapeake, VA 23322.
Transfer of Business Assets
At any time, the Sites’ web host may be acquired, merge with another organization or acquire or buy other businesses or assets. In such transactions, PII and General Information may be among the transferred assets.
Our Commitment to Data Security
PII is stored on the servers of certain third-party service providers. Such service providers are required to use best practices to maintain the confidentiality of your PII, consistent with this Policy. Additionally, service providers may only use your PII for the purpose of providing services to us. Sensitive data such as credit card numbers are encrypted and tokenized using SSL and other industry standard measures to provide an additional level of security.
The transmission of information via the Internet can never be completely secure. Therefore, we cannot guarantee the security of information transmitted to our sites and any such transmission is at your own risk.
We take steps to protect the safety of your PII. The Sites have security measures in place to help protect loss, misuse, or alteration of such information under our control. However, we cannot guarantee the security of your PII or General Information, and we do not assume any liability for third party use of your PII or General Information, whether obtained legally or illegally from or through our Sites.
Links
Our Sites may contain links to third-party websites, including social media websites. This Policy does not apply to any third-party websites. The Association is not responsible for the content or privacy practices of any third-party websites. We encourage you to review the privacy and other online policies of other websites that you link to, visit, and/or use.
Children
The Association does not seek to collect any information from children under the age of 13, and we do not knowingly collect PII from children. If you become aware of any PII we have collected from a child, please email us at info@eotma.org, or mail us a letter addressed to Ethiopian Orthodox Tewahedo Medical Association, 1511 Bankbury Way, Chesapeake, VA 23322. If we learn that we have collected PII from a child, we will take steps to delete the data without notice as soon as possible.
Changes to this Privacy Policy
The Association may update this Policy at any time. Any changes to the Policy will be reflected on this “Privacy Policy” page, and by continuing to use the Sites, you agree to those changes. We may also notify you about significant changes in the way we treat PII via email or by placing a prominent notice on our Sites.
Contacting Us
If you have any questions about this Privacy Policy, please email us at info@eotma.org, send us a message through our Contact Page, or mail us a letter addressed to Ethiopian Orthodox Tewahedo Medical Association, 1511 Bankbury Way, Chesapeake, VA 23322.
YOUR USE OF THE SITES SIGNIFIES YOUR AGREEMENT TO THE TERMS OF USE, INCLUDING THIS PRIVACY POLICY.